General Data Protecting Regulations (GDPR)
The following points are a practical guide for all Wiltshire NHW Co-ordinators based on the advice received from Neighbourhood Watch Network. The full advice was circulated previously and is available from the Neighbourhood Watch Network site at https://www.ourwatch.org.uk/knowledge/data-protection-guidance-incorporating-gdpr/
Key Points for NHW Scheme Co-ordinators.
- Existing Members as of 24 May 2018 are not required to re-confirm consent under GDPR (i.e. there is no need to take any action in respect of these members at this time)
- New Members from 25 May 2018 who join through one of the websites below will comply with all aspects of GDPR and co-ordinators are not required to keep any additional records.
- New Members from 25 May 2018 who join a scheme in any other way (i.e. local list held by co-ordinator) must provide consent and the co-ordinator is required to retain proof of their consent to their personal details being held on such local lists.
In practical terms this means that if all new members register online from 25 May 2018 you, as a co-ordinator, do not need to keep any extra records.
New members who have not got access to the internet can be signed up online by another person who does have access to the internet.
If the new member is present and can confirm all the details of the application as you help them through the process, and submit the application themselves, there is no requirement to keep any additional records.
As a last resort, if they sign a form confirming they would like someone to register them on their behalf a record of that form must be kept and sent to firstname.lastname@example.org so that NHW can retain a record of such consent.
A template of the form they should sign is attached. This is so that you as a co-ordinator are not required to securely keep documentation from your members.
If the new members are unable to link themselves to your scheme please let us know your scheme details using the contact us area of the website and we will resolve the issue as quickly as we can.
You can join NHW using any of the following sites:
Wiltshire Neighbourhood Watch Association http://www.wiltshirenhw.org.uk
Neighbourhood Watch Network https://www.ourwatch.org.uk
Wiltshire & Swindon Community Messaging https://www.wiltsmessaging.co.uk